If you are in charge of a project, there are some common mistakes you need to be aware of so you can avoid making them. One mistake that most managers overlook from the start is keeping track of your employees, with the right project tracking software you will be able to keep tabs on what people are doing.
Not Clearly Defining Roles and Deliverables
After you have rolled out the project tracking software you need to have a team meeting where everyone is assigned a task and they fully understand what their deliverable is prior to the meeting concluding. This lack of transparency and giving everyone clear instructions is one of the primary reasons that projects do not realize their full potential.
While assigning tasks is critical, you must break down the project into manageable milestones. If the project is too large your team will feel overwhelmed and unable to cope. You should get your team involved in deciding realistic goals to strive for in the amount of time provided. Collaboration and input is key when trying to pare down a complicated project into a more manageable task.
Not Giving Tasks the Right Priority Level
There will be certain aspects of the project that are more “mission critical” than others. You must delegate those tasks to the members of your team that are best suited for those tasks. If you assigned the wrong people to these tasks then it could hinder the success of the project so you have to carefully assess your team before making any firm decisions on who to delegate these tasks to.
Not Encouraging and Mentoring Your Team
While everyone on your team is professional they are human and require encouragement from time to time. By reaching out to them and getting feedback on their progress, you will be able to identify potential bottlenecks before they appear saving your organization precious time and money. The members of your team will feel appreciated because you are asking them for their feedback which should help translate into better results. When people feel appreciated they will go above and beyond what is expected of them.
Not Being Flexible
This is one of the primary causes of project failure but it goes unreported. As a project manager you need to have a clear vision of what your goal is but you also need to have the flexibility to alter course if what you are doing is not producing the desired results. This requires careful balancing on your end, you don’t want to change things often to the extent that your team loses focus but you don’t want to be rigid either. As a project manager you will have to rely on your instincts and industry best practices to try and determine what approach is best suited for your project.
By following these suggestions you should be able to avoid some of the most common mistakes that managers make when trying to coordinate an upcoming project.